Responsibilities:
· Provide support to the Managing Members and Operations Manager
· Support all aspects of office administration
· Answer and direct incoming phone calls, directing calls into voicemail as appropriate
· Meet and greet clients and candidates
· Distribute interview applications for candidates and assist recruiters with other tasks as needed
· Coordinate and maintain schedules for meetings
· Order and maintain office supplies
· Perform records management, collecting, organizing, filing and scanning
· Interface with landlord and property management
· Assist in coordinating all company events and travel planning for both clients and employees including company meetings, marketing events, company outings and retreats
· Maintain waiting area appearance, conference rooms and kitchen
· Handle incoming/outgoing mail etc.
· Other office duties as assigned such as data downloading into database, putting together marketing materials
· Maintain phone lists of direct dials
Qualifications:
Our preferred ideal candidate will have 2 years of experience as an Office Assistant/Receptionist in a fast paced, service-related office environment. Along with the following abilities and attributes:
Experience in all aspects of office administration
Excellent interpersonal and team building skills
Analytical and problem solving skills
Excellent verbal, listening, and communications skills
Attention to detail and a high level of accuracy
Excellent computer skills particularly in Microsoft Word, Excel and PowerPoint
Excellent time management skills
Strong ability to multi-task
Must be highly organized and efficient
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